GOODWIN MARTIAL ARTS

POLICIES

GDPR Privacy Policy (Notice) – Goodwin Martial Arts

Last updated 11th January 2026

This document details the Goodwin Martial Arts privacy policy and the layered approach to presenting the information (for illustrative purposes only)

The privacy notice documented has extensive notes linking to relevant Information Commissioner’s Office GDPR Guidance.

Appendix One (ICO Checklist commentary) contains a summary of which checklist items we have included.

Appendix Two (ICO Guidance – at a glance) contains an extract from the ICO website that forms the basis for the content of this privacy notice.

Appendix Three (Lawful Basis for processing) contains an extract from the ICO website that explains the legal basis on which Goodwin Martial Arts has determined we process personal information.

 

Goodwin Martial Arts Privacy Policy Notice

This notice will appear in full on the Goodwin Martial Arts website.

Privacy Notice

Here at Goodwin Martial Arts we take your privacy seriously. We will only use your personal information to provide the services you have requested from us. These services include: attendance at classes, gradings and, where you choose to participate, competitions and other events which we support.

Who we are

We are Goodwin Martial Arts, the registered address for which is:

8 Church View, Chudleigh, TQ13 0JW

Our Data Protection Officer is Mrs Tamzin Goodwin. Mrs Goodwin can be contacted at tamzingoodwin@sky.com

What personal Information do we collect and what do we do with it?

We only collect and process the personal information that you provide us with. We do not obtain additional personal information from other sources.

We do not share your data with any third party for marketing purposes.

Personal information collected by Goodwin Martial Arts includes:

–              Student name

–              Student gender

–              Student date of birth

–              Student address

–              contact telephone number (student, or if under 18, that of a parent / guardian)

–              contact email address (student, or if under 18, that of a parent / guardian)

–              emergency contact (name)

–              emergency contact telephone number

–              student photograph

–              student health data (where relevant)

We need this personal data to manage your time with us as a student, whether that’s training, grading or competing. Unfortunately, if you don’t want to provide us with this information you won’t be able to become a student with Goodwin Martial Arts.

The legal bit….

To hold your personal information, the law requires us to have what is called a “legal basis” for holding and processing your details. When you come to Goodwin Martial Arts classes, you’re asking us to teach you a martial art. And when you sign up for our classes you pay us each month. This is a kind of contract, and so Goodwin Martial Arts legal basis for holding your personal information is “contractual” – we hold the information to enable us to provide you with all the services we’ve told you about. The personal information is required to enter into a contract with Goodwin Martial Arts

Where you are under 18 years of age, we will also collect and use personal information you provide about your parent / guardian to:

–              contact them about club activities including gradings, competitions, training and other club related activities.

–              use their name and email address to enable us to set up a Direct Debit to pay your training fees and collect other payments such as grading fees.

We also ask you to provide personal information about someone we can contact in the event of an emergency.

Student Health data

When you become a student with us we ask you to tell us about any medical conditions that may be relevant in you undertaking a martial art. We only ask for this information to ensure that you are able to train with us in a safe environment where your individual needs can be recognised.

We do not share this information with anyone not involved in teaching, grading or organising and running competitions and only when relevant to ensure your wellbeing.

You’ll be asked to give explicit consent for us to hold and process the information for the purpose described above.

Who we share your data with

We only share relevant personal information with other organisations (“third parties”) where it is necessary to enable you to take part in the activity, including where we use a service to manage your contract with us.

ITF England

Goodwin Martial Arts is partnered with ITF England. We are required to register students with ITF England and this is a condition of training with Goodwin Martial Arts. We only share the personal information when necessary to register you. We share your name, date of birth and nationality.

https://www.itfengland.com/International TaeKwon-Do Federation (ITF)

If you achieve your black belt in TaeKwon-Do we are required to register you directly with ITFE. We share your name, date of birth and nationality.

How long do we hold your details for?

Goodwin Martial Arts will hold your personal information for a period depending on what our relationship with you is.

Before you’re a student

When you first contact us we will ask you to provide your name, age, email address and telephone number. We hold this information whilst we help find the right class for you or your child. If you decide against joining our classes, we will hold your personal information for six months before we delete your personal information.

Sometimes our classes are full, and we can’t take any more students. If you ask to join one of classes and it is full we will ask you if you want to go on a waiting list. If you say ‘yes’, we will contact you if spaces become available at the class you have asked about. We will keep you on a waiting list for 2 years before we delete your personal information.

In either case, you can contact us at any time and ask us not to contact you again (this is called your Right to object). Each time we contact you we’ll make sure you can let us know that you don’t want to be contacted any more. If you tell us you don’t want to be contacted again we’ll delete your personal information. We’ll do this immediately.

When you’re a student

Once you become a student we hold your personal information for the whole time you are a student with us. If you leave us we will hold your personal information for a period of 7 years after you leave. If you ask us to delete your personal information we will delete what we can but we will not delete all of your data until this 7 year period has ended.

You have the right to object to our processing of your personal information and may do so at any time. However, we hold your personal information as part of our contract with you. If you don’t want us to hold your personal information this will restrict your ability to attend our classes and be a student of Goodwin Martial Arts.

Your additional individual rights

Where Goodwin Martial Arts holds personal information about you, you have a number of additional rights. These are quite straightforward.

The Right to be informed

That’s what this notice does; it tells you what personal information we collect, what we do with it, who we share it with and how long we hold it for.

The right to access

This just means that you can ask us at any time to let you know what personal information we hold about you and we’ll provide you with a copy.

If you want to know what personal information we hold about you, you can contact us at tamzingoodwin@sky.com and we’ll provide you with the information. We have a month to get it to you but we’ll try and make sure it’s quicker than this.

You can ask us to provide your personal information in a form that is easily transferrable to another organisation and which can be extracted by software. This is called The right of data portability

The right to rectification

If we’ve got anything wrong this gives you the right to get us to correct it. We’ll do this immediately. We try to ensure all your personal information is up to date.

When you are a member of Goodwin Martial Arts we ask you to let us know of any changes to your personal information. We do this explicitly when we ask you to renew your annual membership but you can do this at any time.

If you tell us we’ve got something wrong, and we’ve shared that with another organisation as described in the section called “Who we share your data with”, we’ll tell them the correct information to enable them to update their records.

The Right to Withdraw Consent

Each time we contact you before you become a student, we give you the right to “withdraw consent”. This means you can tell us not to contact you again about our classes. If you do this we will delete your details.

Once you become a student we will only contact you with information about being a student with Goodwin Martial Arts. You do have the right to withdraw consent but this will only apply to  

How to complain

Please let us know if you are unhappy with how we have used your personal information. You can contact us at tamzingoodwin@sky.com.

You also have the right to complain to the Information Commissioner’s Office. Find out on their website https://ico.org.uk/concerns/

Other Websites

Our website contains links to other websites. This privacy policy only applies to Goodwin Martial Arts so when you link to other websites you should read their own privacy policies.

Changes to our Privacy Policy

We keep our privacy policy under regular review and we will place any updates on this web page. This privacy policy was updated on 25th May 2018

END

Goodwin Martial Arts Safeguarding Policy

Last Updated – 24/09/2025

Purpose

The purpose of this document is to set out how Goodwin Martial Arts protects children and young persons and adults at risk from harm during their training within the club. This includes harm arising from abuse of all kinds, including sexual, physical and emotional abuse, neglect, bullying and any other forms of violence or exploitation.

This policy lays out Goodwin Martial Arts responsibilities and the reporting mechanisms, to ensure that instructors, parents, students and members of the public are confident reporting a concern and, for staff, to take appropriate action.

To be clear, Safeguarding is defined as “protecting a persons’ health, wellbeing and human rights, and enabling them to live free from harm, abuse and neglect”. In martial arts, this will typically apply to children and young persons, and adults at risk.

Scope Of This Policy

This policy shall be effective and mandatory for all instructors, volunteers and visiting instructors. This policy shall also be effective for all visitors and parents of Goodwin Martial Arts.

Policy Statement

Goodwin Martial Arts believes that everyone we come into contact with, regardless of age, gender identity, disability, sexual orientation or ethnic origin has the right to be protected from all forms of harm, abuse, neglect and exploitation.  Goodwin Martial Arts will not tolerate abuse and exploitation by staff or associated personnel. Goodwin Martial Arts remains committed to ensuring the effective prevention, reporting and response to any safeguarding concerns raised or detected.

Prevention

In order to provide vulnerable groups with the best possible experience and opportunities within  Taekwon-do and Little Dragons, Goodwin Martial Arts operates in line with the BMABA national safeguarding policy. This includes ensuring best practice is met at all times in relation to safeguarding and risk management. A core part of Goodwin Martial Arts prevention strategy is to ensure that the following is met in terms of minimum best practice guidance at all times;

  • Instructors are expected to comply with BMABA association national frameworks and regulatory guidelines in respect of minimum standards, best practice and compulsory safeguarding obligations.
  • Instructors must always hold the minimum grade required to competently and technically deliver the class in question, with additional qualifications as necessary for specialist styles or roles.
  • Instructors must all hold the necessary Public Liability insurance, a valid first aid qualification and both an enhanced DBS check within 3 years from date of issue, and an in-date safeguarding qualification relevant to the group(s) being taught.
  • Treat all young persons aged under 18 years of age, and all vulnerable adults, with respect, dignity and courtesy.
  • Treat all children and / or vulnerable adults equally.
  • Always put the welfare of children and / or vulnerable adults first.
  • Always work in an open environment avoiding any isolation, unobserved situation, encouraging an open and transparent club community.
  • Keep physical contact to an absolute minimum.
  • Never be alone with a child and / or vulnerable adult.
  • Where physical contact is essential as part of the safe and structured learning process of the art, discipline or sport being practiced, the instructor and/or teaching person must only do so with the consent of the child and/or vulnerable adult, remaining appropriate, non intrusive and ensuring that where physical contact is essential (for example, when assisting in an essential physical process for the purposes of safety, such as breakfalls) ensuring there is always two fully vetted and suitable adults present at all times.
  • The involvement of parents / guardians is encouraged wherever possible, provided safeguarding of children and / or vulnerable adults remains the top priority and that any adult may not be given the opportunity to cause harm, distress or abuse to any children and / or vulnerable adults present.
  • Not take photographs, videos or create any other forms of media featuring any children and / or vulnerable adults without written consent from the carer, guardian or parents in advance.
  • Ensure that if the club embarks on any extra-curricular activities, safeguarding of children and / or vulnerable adults shall remain a top priority and furthermore, if classes are mixed in gender, both a vetted male and female member of the club must be present when out of the dojo.
  • Remain an excellent role model both in and out of the dojang. This includes not smoking, drinking alcohol or using any foul language in front of any children and / or vulnerable adults.
  • Ensure that any contact via social media or other digital formats are recorded and minimised. No instructor and/or club official should have any communication with children and / or vulnerable adults via any forms of social media.
  • Recognise the development needs and capacity of the children and / or vulnerable adults in the class and not risk sacrificing welfare or safety for the club or instructor’s personal gain.
  • In relation to the above this also means avoiding excessive training and / or competitions and not pushing the student if they are not fully confident.
  • Secure written parental consent for the club to act in loco parentis, to give permission for the administration of emergency first aid or other medical treatment if the need arises, ensuring medical conditions and pre-existing injuries and allergies are recorded.
  • Keep thorough records of any injuries or near misses that have occurred, along with details of any treatment given and further communication had with parents / guardians and/or children and / or vulnerable adults.
  • Follow association guidelines and other association policy relating to good practice or best practice

Goodwin Martial Arts remains committed to ensuring prevention via professional, competent club governance at all times.

Raising Concerns Or Making A Disclosure

Goodwin Martial Arts will always ensure that in any case where a child or vulnerable adult might directly confide to any form of abuse, that the club must take immediate steps to safeguard that person effectively.   Where concerns are raised by a third party, or by suspicions held by the instructor or club, the below checklist shall be maintained wherever possible but in all instances, the club will escalate and report in full on all occasions.

If a child or vulnerable adults indicates that they are being abused, the instructor to whom the disclosure is made will;

  • stay calm so as not to frighten the child or vulnerable adult.
  • reassure the child or vulnerable adult that they are not to blame and that it was right to inform.
  • listen to the child or vulnerable adult, showing that they are being taken seriously.
  • keep questions to a minimum so that there is a clear and accurate understanding of what has been said. The law is very strict and child / vulnerable adult abuse cases have been dismissed where it is felt that the child or vulnerable adult has been led or words and ideas have been suggested during questioning. Accordingly, the instructor must only ask questions to clarify details – not to question further.
  • inform the child or vulnerable adult that the instructor will have to inform other people about what they have disclosed. The instructor must ensure the child or vulnerable adult understands this is in confidence, on a needs-must basis and is to help stop the abuse continuing.
  • safety of the child or vulnerable adult is paramount. If the child or vulnerable adult needs urgent medical attention, the instructor will call an ambulance, inform the doctors of the concern and ensure they are made aware that this is a child protection / safeguarding issue.
  • record all information
  • report the incident to the club/welfare officer and, where appropriate to the association without delay

 

If the instructor / club is not clear on what action is required and there is a real or immediate threat to the child or vulnerable adult, they should contact the Police on 999. Where there is confusion on what should happen next, the instructor should not delay by contacting the association and should instead contact a relevant statutory authority, such as the local authority designated officer (LADO) or the NSPCC on their 24 hour help line, the number of which will be publicly available.

 

NSPCC 24 hour helpline number 0808 800 5000

Key Contacts

Key contacts for Goodwin Martial Arts are as follows;

Lead Instructor

Tamzin Goodwin

07970 520078

tamzingoodwin@sky.com

Safeguarding Lead Officer


BMABA National Designated Safeguarding Lead: Kirsty Hawkins
Telephone Number: 01798 306546 (ext. 201)
E-Mail: safeguarding@bmaba.org.uk

 

If there is immediate concerns for the safety of a child or adult at risk, please call the police on 999. Should you not be confident raising your concerns for a non-immediate danger with us or our association, the contact details for the Local Area Designated Officer (LADO) can be found below;


Devon County Council LADO – 01392 384964

LADO Email – ladosecure-mailbox@devon.gcsx.gov.uk